Process for Planning Programs and Requesting Reimbursement
Research plans for trip or event
Complete and submit the FYS Student Engagement Activity Form. Once the form is submitted, a member of the First Year Experience committee will contact you within two business days to confirm receipt of the form and clarify details if necessary (e.g., help with booking transportation)
Complete planning details (be sure to retain all receipts for reimbursement)
After the event, please submit reimbursement documentation to The Success Center via interoffice mail (Bellarmine Hall – G10). This documentation should include:
All receipts related to the event (write your name on each receipt)
Completed SJU Request for Funds Form (only fill out the “Payee is:” block of the form; the FYE committee will complete the rest and add the fund numbers)
There are many transportation options available to SJU faculty and students (e.g., University vans, University buses, SEPTA). Most transportation needs should be arranged well in advance of any university event. A member of the First Year Experience committee will work with you to price out and secure transportation for your program (if applicable). Please be sure to indicate the need for transportation on your FYS Student Engagement Activity Form.
Examples of Past Student Engagement Activities
Dr. Ken Weidner took his “Serious Comedy and Social Justice“ class to a local mosque to learn about Islam through a presentation and discussion featuring the imam and members of the Mosque. Funds covered the cost of the bus travel to and from campus to the mosque.
Dr. John Neiva has taken his "Cultural Diversity and International Business" class to the National Constitution Center in order to explore the importance and value of diverse societies. Funds covered the cost of the bus and tickets to the NCC.
Dr. Diane Phillips utilized a site-visit to Lincoln Financial Field and Citizens Bank Park with students in her "People, Planet, Profit" FYS. The students explored sustainability in the context of a highly lucrative professional sports organization.
Dr. Julie McDonald taught "Food, Justice, and Sustainability" and utilized funds to expose students to the actual sustainable, fair trade, and socially conscious food products and techniques they were exploring in class.
Dr. David Carpenter used funds in his "Asian Spiritualities" FYS to provide students with access to meditation cushions and hosted a yoga instructor in the classroom.
Dr. Jo Alyson Parker took her “A.I. in Fiction, Fact, Film” class to see the play The Hard Problem at The Wilma Theater in Philadelphia.