Commencement Site

Click here for information about Commencement activities.


Apostille of Diploma or Transcript

Apostille Process -Authentication for Non-U.S. Countries — Apostille

On October 15, 1981, the United States became a member of the 1961 Hague Convention, which abolished the requirement of legalization for foreign public documents. The Convention provides for the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating Hague countries and their territories require an Apostille issued by the U.S. Department of State.

Below are the steps necessary to obtain an Apostille:

Need to be completed and mailed with payments to:

Saint Joseph University
Attn:  Hawk Central
5600 City Avenue
Philadelphia, PA 19131

Request an official transcript and have it sent to Saint Joseph’s University. In the comment section on the order please indicate that it is for an Apostille.

While the “Apostille Form - Request for Legalization of Documents” is required by the State Department and must be completed, please only complete the diploma and/or transcript form that you require for the Apostille. If you need both a diploma and a transcript, please complete the “Apostille Form - Request for Legalization of Documents” twice, one for each document.

Once we have received all required documents and fees, your diploma and/or transcript will be ordered. Diplomas take 2-3 weeks for printing.

Once the diploma arrives at Saint Joseph's University, it will be notarized. The official documents will then be sent to the Pennsylvania Department of State.  After the processing at the State Department (typically 5-7 business days), the documents will be sent back to the address you printed on the “Apostille Form - Request for Legalization of Documents”.


Applying to Graduate

All students must complete the online application to initiate the graduation review process. You must apply to graduate even if you do not plan on attending the Commencement ceremony.

Please apply to graduate for the fall term if you anticipate satisfying your graduation requirements with intersession course work.

Please fill out and submit the application for graduation by logging into The Nest:

  • Select the Classes & Registration page
  • Select Apply to Graduate within the Graduation area
  • Once completed, you may review your application at any time by selecting View Graduation Application

In the screen below, you need to select and confirm your curriculum information, including major, for your graduation application. If the information is not correct, please do not continue with your application; email Hawk Central with any necessary corrections.

From the drop down list, select a date for your expected graduation. This would be when you anticipate satisfying your degree requirements.

From the drop down list, select the mailing address for your diploma. This will not change your permanent address on file; this will only be used for mailing your diploma. Please take into consideration that your diploma is mailed 4-6 weeks after your degree is awarded.

If you need to add a new mailing address not appearing on the above drop down list, please do so here.

Please indicate if you plan on attending the Commencement ceremony in May.

Enter your name exactly how you would like it to appear on your diploma. Your first and last name are not able to be edited here, but you can indicate if you want any of your middle name or suffix (IV, etc.) to appear on your diploma.


Certificate Application and Order

Here is where you can process your certificate application and order. This is not for those students earning teacher education certification.

Click here to access the application form.


Eligibility for Walking in the Commencement Ceremony

Students with no more than two classes remaining at the end of the spring semester and in good academic standing may walk at Commencement.

  • Good academic standing for undergraduate students is a cumulative GPA of at least a 2.0
  • Good academic standing for graduate students is a cumulative GPA of at least a 3.0

Special approval is required from the appropriate college Dean for students needing more than two courses and/or not in good academic standing.


English Translation of Diploma

As is tradition at Jesuit institutions in the United States, graduates are presented with a large and ornate degree certificate, the text of which is printed in Latin. Below is an English translation of the text.

The Administrators of Saint Joseph's University and the Society of Jesus in Philadelphia

For the Greater Glory of God

To all who view these present letters, greetings in the Lord

By these letters we, given charge of this function by the highest authority of the State, testify that this, our beloved (son or daughter), duly approved, has been advanced to the (Baccalaureate or Master or Doctor) of (Arts, Science, Business Administration or Education) and that (he or she) has been presented by us with all the rights and privileges attached to that degree. And that all might know, we have given these present letters, secured by our corporate seal and by the signature of the President of this university, in our academic building in Philadelphia,

(Day) of (Month) in the (year) of the Lord


Honors at Graduation

Undergraduate Day students are eligible to receive honors at graduation, which is noted on the SJU transcript and diploma. Honors at graduation will be awarded for cumulative grade point averages in all subjects as follows:

  • summa cum laude - 3.85
  • magna cum laude - 3.70
  • cum laude - 3.50

Averages for honors will be completed on the basis of work completed at Saint Joseph's in College of Arts and Sciences (CAS) and Haub School of Business (HSB) only. To be eligible for honors at graduation, students must complete at least 20 courses in CAS and HSB.

Professional and Liberal Studies and Haub Degree Completion students are eligible to receive honors at graduation, which is noted on the SJU transcript and diploma. Honors at graduation will be awarded for cumulative grade point averages in all subjects as follows:

  • summa cum laude - 3.85
  • magna cum laude - 3.70
  • cum laude - 3.50

Averages for honors will be computed on the basis of work completed at Saint Joseph's in Professional and Liberal Studies (PLS) or Haub Degree Completion (HDC) only. To be eligible for honors at graduation, students must complete at least 20 courses (60 credits) in the PLS or HDC program.

Graduate and doctoral students are not eligible to graduate with honors.


International Students with Family Attending

The Center for International Programs (CIP) can issue a formal letter if a student requests for a parent to attend Commencement which enables them to acquire a visa for the event. Click here to visit the CIP website.


Ordering a Cap and Gown

Please visit the Commencement site.


Ordering a Duplicate Diploma

Please click here to request a duplicate diploma.

There is a fee of $50 for a duplicate diploma payable by credit card. Expedited shipping is available as you will see when you place your order.

Diplomas are ordered weekly. Production time requires two weeks. You will receive an email notification at the email provided once your diploma ships. Please allow four weeks for delivery. Saint Joseph's University prints all diplomas in the Jesuit tradition of Latin. An English translation will be provided with your order.

Please note that diplomas orders will not be processed if you have a financial hold on your student account.


 

Teacher Education Certificate

Here is where you can process your teacher education certificate application. This is only for those students earning teacher education certification.

Click here to access the application form.

When Will I Receive my Diploma?

All diplomas are shipped directly to graduates to the address provided on the graduation application. Diplomas are ordered approximately 4-6 weeks after your degree has been conferred. Degrees are conferred three times a year - on September 15 (for those completing their requirements with summer course work), January 15 (for those completing their requirements with fall course work), and the date of the Commencement ceremony (for those completing their requirements with spring course work).

Two separate degrees/diplomas will not be granted to students who complete a second major.

Please note that diploma orders will not be processed if you have a hold on your student account.