How to Report

Reporting Bias Activity allows the University to address reported conduct of concern promptly, to strengthen our support for those in the community targeted or impacted by these incidents, to gauge emerging patterns and climate, and to inform educational and training activities.

In the case of an immediate threat or emergency, call the Office of Public Safety and Security at 610-660-1111 or activate a blue light or red emergency call phone on campus, or call local law enforcement at 911.

For non-emergency incidents of Bias Activity, to share additional information about a previously reported incident of Bias Activity, or to make a third-party report of Bias Activity, use the online Bias Activity Reporting Form (https://sites.sju.edu/oid/bias) or contact:

Office of Public Safety and Security
610-660-1111

Title IX & Bias Response Coordinator (Mary-Elaine Perry)
610-660-1045 | mperry01@sju.edu | Campion 243

Both anonymous and non-anonymous reports of Bias Activity may be made through the online Bias Activity Reporting Form (https://sites.sju.edu/oid/bias). Anonymous reports should be as specific as possible as anonymity may affect the University’s capacity to investigate, respond to, or follow up regarding reports of Bias Activity.

Students, faculty, and staff may report a hate crime to the proper police agency. The Office of Public Safety and Security can assist with such reporting.

What Happens When You Report

Upon receipt of a report of Bias Activity, the Office of Public Safety and Security will immediately conduct a preliminarily assessment of the information reported to determine if any imminent danger or harm is present, and will act accordingly.

All reports of Bias Activity will be reviewed by the Bias Activity Review Group. This review will be initiated by the Title IX & Bias Response Coordinator, with the goal of reviewing the incident within one business day. In addition to the Title IX & Bias Response Coordinator, the Bias Activity Review Group includes the Chief Inclusion & Diversity Officer, the Director of Public Safety and Security, the Chief Human Resources Officer, and depending on the circumstances, other member(s) of the Student Life staff, the appropriate Dean (for faculty), and others as appropriate.

During this review, the Bias Activity Review Group will initiate efforts to identify the appropriate individual(s) to provide ongoing support to those involved, as well as explore avenues to minimize future harmful impact (e.g. contact or area restrictions, academic/class adjustments, temporary housing relocation, Public Safety and Security escorts) and provide ongoing support and education for the community. Ongoing support will be monitored in order to ensure continued adequacy and that no one person or department is over-tasked with providing the support.

When warranted, the Behavioral Intervention Team (sites.sju.edu/bit/) or the Critical Incident Response Team (sites.sju.edu/emergency/critical-incident-response-team-cirt-mission/) will be convened.

The Bias Activity Review Group will review the information reported and determine the avenue for investigation and resolution, in accordance with the applicable University policy (Policy Prohibiting Discrimination, Harassment and Retaliation for Harassment and Discrimination or the Community Standards for Bias Activity). Additionally, the Director of Public Safety and Security will determine if the reported conduct constitutes a Hate Crime. If desired, students, faculty, and staff may report a hate crime to the proper police agency. The Office of Public Safety and Security can assist with such reporting.

Process for Addressing Report of Bias Activity

Reports of Bias Activity by student respondents will be addressed by the Office of Community Standards, through an Alternative Resolution or a Community Standards Hearing.

Alternative Resolutions are utilized to address reports in the absence of formal charges for violations of policy, including through conflict resolution, facilitated dialogues, and/or mediation. Alternative Resolutions are generally not appropriate for more impactful cases, and must be agreed to by the involved parties.

If not resolved through an Alternative Resolution, the respondent will be charged with the Community Standards violation “Engaging in Bias Activity,” along with other appropriate violation(s) of the University’s Community Standards. The alleged violation(s) will be addressed through a Community Standards Board Hearing (three-member panel of faculty/administrators/staff and students) or a Peer Review Board Hearing (three-member panel of students), depending on the nature and impact of the reported conduct, and absent extenuating circumstances when the alleged violation(s) will be addressed through an Administrative Hearing, as recommended by the Bias Activity Review Group.

All Board Members and Administrative Hearing Officers are trained to understand the values of Saint Joseph’s University, the impact of Bias Activity on individuals and the community, and the process for conducting fair hearings. The goal is to adjudicate the Bias Activity as quickly as possible, while maintaining the integrity of the process. The involved parties will be kept informed of the timeframe as the case moves forward.

Process for Addressing Report of Discrimination or Harassment

Reports of Discrimination or Harassment by student respondents will be addressed by the Office of Community Standards, through an Alternative Resolution or a Community Standards Hearing.

Alternative Resolutions are utilized to address reports in the absence of formal charges for violations of policy, including through conflict resolution, facilitated dialogues, and/or mediation. Alternative Resolutions are generally not appropriate for more impactful cases, and must be agreed to by the involved parties.

If not resolved through an Alternative Resolution, the respondent will be charged with a violation of the Policy Prohibiting Discrimination, Harassment and Retaliation, along with other appropriate violation(s) of the University’s Community Standards. The alleged violation(s) will be addressed through a Community Standards Board Hearing (three-member panel of faculty/administrators/staff and students), absent extenuating circumstances when the alleged violation(s) will be addressed through an Administrative Hearing, as recommended by the Bias Activity Review Group.

All Board Members and Administrative Hearing Officers are trained to understand the values of Saint Joseph’s University, the impact of Discrimination and Harassment on individuals and the community, and the process for conducting fair hearings. The goal is to adjudicate the Discrimination or Harassment as quickly as possible, while maintaining the integrity of the process. The involved parties will be kept informed of the timeframe as the case moves forward.

Communication of Outcome of Community Standards Hearing

The outcome of the Community Standards process will be communicated in compliance with the University’s policy on student records. For more information regarding access to student record information by respondents and complainants (including the ability to review process documents, the notification of outcomes, and the opportunity to appeal an outcome), please reference the Community Standards - Access to Student Record Information document found at https://sites.sju.edu/communitystandards/access-to-student-record-information/.

Information regarding the Community Standards process and the Policy Prohibiting Discrimination, Harassment and Retaliation may be found in the Student Handbook (https://sites.sju.edu/communitystandards/student-handbook/).

Processes for Addressing Reports with Non-Student  Respondents

Reports of Discrimination or Harassment by employee respondents shall be addressed through the process outlined in the Policy Prohibiting Discrimination, Harassment and Retaliation.

Reports of Bias Activity by employee respondents shall be addressed consistent with the policies and procedures made available in the respective Administrator/Staff or Faculty Handbook.

Reports of Discrimination, Harassment, or Bias Activity by non-members of the SJU community, shall be referred to the local police department.