Policies and Handbooks

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Background Checks

Saint Joseph’s University recognizes the importance of seeking to maintain a safe workplace by employing individuals who are qualified, honest, trustworthy, and nonviolent, and who do not present a risk of serious harm to their coworkers or others. Saint Joseph’s also seeks to ensure compliance with the law and compliance with the current practices outlined as well as other documented policies.

This Background Check Policy applies to all employees (regular or temporary) including staff, administrators, and faculty (adjunct, visiting, tenure-track and tenured), as well as to trustees, volunteers, graduate assistants, interns and independent contractors.  All offers of employment are contingent upon a the results of a background check.

PA Criminal Record Check

o  Click on “Submit a new record check”

o  Reason for Request: “Employment”

  • Click the Invoice Number (in blue) to print a receipt
  • Click “Certification Form” to print or save results as a PDF

PA Child Abuse Check

o  Select “Create a New Account” (if first time doing clearances online) or Login

  • You will select your own personal Keystone ID
  • Once you submit your information, you will receive a temporary password via email

o  Select “Log-in” and use your Keystone ID and temporary password

o  Create your permanent password

o  Once you are logged in with your permanent password, review the disclosures (follow

prompts) and select “Create Clearance Application”

o  Follow the prompts to complete the application

  • Click on “Finalize and Submit Application”

·             Print or save results as a PDF from online

FBI Fingerprint Check

Facilitated by MorphoTrust

  • Registration Site - The applicant must register prior to going to the fingerprint site. Walk in service is allowed but all applicants are required to complete pre-enrollment in the new Universal Enrollment system. Pre-enrollment can be completed online or over the phone. The registration website is available online 24 hours/day, seven days per week.  Telephonic registration is available at 1-844-321-2101 Monday through Friday, 8am to 6pm EST. During the pre-enrollment process, all demographic data for the applicant is collected (name, address, etc.) along with notices about identification requirements and other important information.
    • Your Service Code for registration is 1KG756
  • Payment- The applicant will pay a fee of $22.60 for the fingerprint service and to secure an unofficial copy of the Criminal History Record. Major Credit Cards as well as Money orders or cashier’s checks payable to MorphoTrust will be accepted on site for those applicants who are required to pay individually. No cash transactions or personal checks are allowed.
  • Fingerprinting - you will need your registration receipt and proper ID (see website):
    • The location of the fingerprint sites and days and hours of operation for each site are posted on IDEMIA's website. The location of fingerprint sites may change over time; applicants are encouraged to confirm the site location nearest to their location.
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Protecting Minors in Our Community

Saint Joseph’s University strives to conduct its operations and maintain its facilities in a manner consistent with its mission as an institution of higher education.

While there may be occasions when the presence of Minors on or brief visits by Minors to campus may be appropriate or necessary, including, but not limited to circumstances when they are hired to work on and/or permitted to participate in activities on campus or sponsored (on- or off-campus) by the University, minors are not permitted to be unescorted or unsupervised on University premises, except as set forth in this Minors on Campus Policy. In addition to the requirements of this Policy, the visits of Minors are subject to the same conditions as any other visitors to the University. Any University employee who suspects that a Minor who is on University premises for any reason, or is participating in a University-sponsored activity at another location, has been the victim of child abuse shall immediately report the suspected abuse consistent with the University’s Mandatory Child Abuse Reporting Policy.

This Policy applies to activities, classes and programs taking place on Saint Joseph’s campus, or University-sponsored off-campus activities, in which Minors will be physically present and participating.

Who should I talk to if I have concerns or questions?

For concerns or questions about the training, please contact safe@sju.edu or Tenisha McDowell, HR Specialist at tmcdowel@sju.edu or x3309.

  • Mandated reporters must make an immediate and direct report of suspected child abuse to ChildLine
  • For More Details and Frequently Asked Questions
Kids
Available Training

Protecting Children: Identifying and Reporting Sexual Misconduct

Saint Joseph’s University  strives to protect the well-being of Minors visiting campus and/or  participating in University-sponsored off-campus programs. As a result, this Mandatory Child Abuse Reporting Policy applies to suspected cases of Child Abuse, explaining when reporting is mandatory, as well as the process for reporting and to whom. University Employees suspecting that such a Minor has been the victim of Child Abuse shall report that abuse consistent with this Reporting Policy. In addition to the requirements of this Reporting Policy, the presence of or visits by Minors is governed by the University’s Minors on Campus Policy. 

This Reporting Policy applies to activities and programs taking place on Saint Joseph’s campus, or at University-sponsored off-campus activities. It must be emphasized that the safety and welfare of the Child is paramount. Any uncertainty about whether reporting is required should always be resolved in favor of making a report. This does not include any confidential communications made to an attorney subject to the attorney-client privilege or to a member of the clergy subject to the clergy-penitent privilege.