The Open Room Change Process for residential students will become available the 2nd week of the start of the semester (Fall & Spring semesters) and will extend through the 5th week of the semester. Spring dates will be January 21st through February 28th. Please review the information below for more information.
Please be aware, the semester cost for housing may vary from room to room. Students accepting a room change may be charged more or less, depending on their new housing assignment. Before accepting a room change, please be certain to review current room rates. Costs will be prorated in accord with the date of the room change.
- To sign up you must visit the Office of Residence Life (located on the ground floor of LaFarge Hall) during business hours (9am-5pm, Monday-Friday).
- Room changes will be offered to students in the order they sign up and as spaces become available. It is important to be realistic and be open to several options, as not all room types will be available at any given time.
- Room Change offers will be communicated via SJU email. In order to respect the privacy of the student(s) with a vacancy, our policy is to only provide the building and room type information to the waitlist participant. We will not disclose the names of current resident(s) in a room or apartment, nor will we offer the room/apartment number.
- Students will have an opportunity to ACCEPT or DECLINE a room change offer. If the room change offer is declined, the student may elect remain on the waitlist or remove their request completely.
- If the room change offer is accepted, we will schedule a meeting with the student to discuss the logistics of the room change, provide the new key and set up the appropriate access. Students will have 48 hours to complete a room change and return the key to their previous space.
- Notification will be sent to the student(s) with the vacancy to notify them of the new roommate(s) and the timeline through which the new student(s) will be completing the room change.
- Upon completion of a room change, student(s) with a new vacancy will receive an email confirmation of their vacancy with additional details about the process.
Students who have a current vacancy:
- Per the Housing Agreement, the Office of Residence Life reserves the right to assign new roommates to any vacancies through the room change process.
- Students with a vacancy may request another known student to fill a vacancy through the Mutual Roommate/Room Change Request Form (see below).
- Students will be notified via email if a new roommate is being assigned to a vacancy in their assigned room/apartment.
Types of Room Change Requests
Reassignment of an Individual (1 person):
Only one housing reassignment offer will be made to a participant on the waitlist. If the participant on the waitlist does not wish to accept an offer made for reassignment, the offered vacancy will be given to the next person with a request match on the waitlist.
Reassignment of a Group (2 or more people):
Should multiple students wish to be considered for a group reassignment, they may submit a room change request as a group. Only one housing reassignment offer will be made to a group on the waitlist. If the group on the waitlist does not wish to accept an offer made for reassignment, but wishes to remain on the waitlist, the offered vacancy will be given to the next group with a request match on the waitlist.
Specific Room Change Request (if you are aware of a known vacancy):If you know of a vacancy in a room or apartment and have an interest in filling that space with the current resident, you must still place your name on the waitlist. All current residents in the space you are requesting must sign a Mutual Roommate/Room Change Request Form. Our office will work with these cases on an individual basis in an attempt to satisfy the amicable request. Please note that completing this process does not guarantee placement into the desired space.
Roommate Conflict Resources
Finally, please remember that your RA and Residential Area Manager (RAM) are also available to assist you in making your current living situation as comfortable as possible. If you are experiencing a roommate conflict, please seek out your RA or RAM for assistance with this situation. They can help to mediate many situations, providing you an opportunity to remain in your current room assignment.