What is the Federal Work Study Program?

The FWS Program provides on-campus employment during the academic year and in some cases, summer,  to undergraduate full time day students who demonstrate financial need. As part of its commitment to the community, the University is providing Federal Work Study opportunities both on and off campus in community service learning positions.  Work study eligibility is determined by the FAFSA.  If you are eligible, it will appear on your Financial Aid Award Letter.

Students can work up to a maximum of 20 hours per week during the academic year and, in some cases, 35 hours per week during the summer. Students are paid on a biweekly basis for the hours worked the previous two weeks. Work study earnings are not deducted from the student’s charges. The minimum hourly rate paid is $8.00 per hour. Some rates will be higher depending upon the type of work performed and skills required. Pay rates are recommended by the employing department.

FWS is awarded for a limited, specific award period and awards establish the maximum earnings per award period. Students that are close to exhausting their award but would like to continue working may contact Hawk Central to request an increase in FWS funds. Due to funding limitations and job availability, Saint Joseph’s University cannot guarantee job placement or award increases for all eligible applicants.

*Disclaimer: Federal Work Study jobs are not guaranteed. Eligible students may apply for jobs available via Handshake. FWS awards are dependent on the availability of funding and may be withdrawn or subject to change depending on this availability. Any financial aid package could be adjusted at any time according to federal and institutional regulations. Please read carefully the “Conditions Governing Financial Aid Awards” for further information found here.


What is the Federal Work Study Process?

Please remember, on-campus work study jobs are not guaranteed. They are available on a first-come, first-served basis, so please confirm via The Nest that all verification requirements have been satisfied.

You may apply directly on the Handshake website for any Federal Work Study job offering as well as in person to any hiring departments.  It is the student’s responsibility to follow up with the department regarding interviews and/or the status of their search.

Returning work study students:

  • If you are returning to the same work study position as last year, please contact your supervisor so they may start the rehiring process.
  • If you are starting employment with a new department, follow the new work study student steps below.

New work study students:

  • Apply online or visit the office in which you are interested in working.
  • Follow up directly with each department where you submitted a resume as many departments don’t communicate with applicants after positions are filled.
  • Once you have arranged for a position, your supervisor will submit hiring particulars to the Payroll Office.
  • If you have never worked before at Saint Joseph’s University, you must complete additional forms that are available in the Payroll Office during the designated hours of 10am to 5pm, Monday through Friday.
  • You must present identification from List A or from List B AND List C which is included in the I9 Form Employment Eligibility Verification while in the Payroll office on or before your first day of employment.
    • The Payroll Office is located at 215 Merion Place, on City Avenue next to Wendy’s.

You must complete these steps before reporting to work. Failure to follow this procedure may cause the cancellation of the work study award.

*Disclaimer: Federal Work Study jobs are not guaranteed. Eligible students may apply for jobs available via Handshake. FWS awards are dependent on the availability of funding and may be withdrawn or subject to change depending on this availability. Any financial aid package could be adjusted at any time according to federal and institutional regulations. Please read carefully the “Conditions Governing Financial Aid Awards” for further information found here.


Submitting Work Study Hours

The student will receive payment directly from the University every two weeks. This payment will be directly deposited into a personal checking or savings account designated by the student.

Steps for Submitting Hours – Work Study

1)  Log into The Nest and select the “school services” tab

2)     On the upper right hand side, select the correct pay period

3)     Select “Enter hours” and input hours (decimals are valid inputs) and click “save” (Be sure to not submit until the end of the pay period)

  • To access the second week of the pay period, click “next”

4)     When all hours for the biweekly pay period are completed, click “submit for approval”