Retention of Discipline Records
The University may disseminate student disciplinary information to officials at other schools without prior consent if (1) prior misconduct poses a significant risk to others and (2) officials at the other institution have a “legitimate educational interest” in the behavior of the student.

Community Standards violations and sanctions shall not be made part of the student’s permanent academic record, but shall become part of the student’s educational record. Student discipline records not relating to expulsion from the University are kept for seven years after the conclusion of the semester last attended by the student. Student discipline records relating to expulsion from the University are kept permanently. Case notes shall not be made a part of the student’s educational record, and will be destroyed upon the conclusion of the appeal period. Records are maintained by the Office of Community Standards and are generally confidential except in the case of subpoena, student consent (including background checks), or as provided above.

Community Standards records involving student organizations, not relating to expulsion from the University are kept for seven years after the conclusion of the semester during which the alleged conduct was reported.

*Note: Violations of the University’s Academic Honesty Policy are not maintained or disclosed by the Office of Community Standards. Please contact the Office of the Registrar for this information.

Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level.

Find more FERPA information at: https://sites.sju.edu/registrar/resources/ferpa/

Students may complete the following authorization form permitting, but not requiring, the University to disclose information on their discipline record to third-parties (.pdf). 

Current or Former Student Request for Information Related to Your Community Standards (Discipline) Record

For the student’s own use/knowledge:
Please contact the Office of Community Standards at communitystandards@sju.edu. Within your written request, please include the following: your full name, student identification number, birthdate, your exact request, and the best phone number to reach you in case of any questions. If possible, please send this email from your SJU email account.

To be disclosed to a third-party (e.g. transfer or graduate institution, employment, certification):
Is the third-party asking for any information related to your academic record, including your credits earned, grade point average, and/or academic honesty violations? This is typically the case for Common Application transfer forms.

If yes, you need to start your request by submitting a ticket with the Office of the Registrar. If you have any questions, you can always contact the Office of Community Standards at communitystandards@sju.edu.

If no, please contact the Office of Community Standards at communitystandards@sju.edu. Within your written request, please include the following: your full name, student identification number, birthdate, your exact request, and the best phone number to reach you in case of any questions. If possible, please send this email from your SJU email account.

Third Party Inquiry Related to a Current or Former Student’s Community Standards (Discipline) Record.
Please mail, fax, or e-mail your request, along with an authorization to release student record information, to the contact information below.

William S. Bordak
Campion Student Center, Room 243
5600 City Avenue
Philadelphia, PA  19131-1395

Phone: (610) 660-1046
Fax: (610) 660-1069
communitystandards@sju.edu