Viewing, Saving and Printing PDF Files from your Web Browser

SJU computers are now being configured with the Adobe Acrobat Reader plug-in to make in-browser behavior of PDF documents more consistent.Icon art for Adobe PDF document Regardless of your computer’s platform or whether you use Firefox, Internet Explorer or Safari, you will be able to accurately preview PDF documents in a browser window or tab without having to download and open the PDF in a separate application.

Clicking the link to a PDF file in your web browser opens a new browser tab or window with the content of the PDF document. To properly save or print the PDF, you must use the tool buttons provided by the Adobe Reader plug-in rather than your web browser’s menu commands.

The appearance and behavior of the tool bar will vary a bit depending on the version of your software, but the concepts remain consistent. You’ll see controls for navigating a multi-page document, downloading and saving, and printing are represented by buttons in an anchored tool bar at the top of your PDF window, or a floating tool bar in the lower quarter of your PDF window.

Image of Adobe Reader Browser Plug-In Anchored Tool Bar

Tool Bar buttons in the dark gray row from left to right: Toggle Side Bar (to show page thumbnails and document outline), Previous Page, Next Page, View Page, Zoom Out, Zoom In, Zoom presets menu, Presentation Mode (full screen), Print, Download (save to your computer), Current View, and finally a pop-up list with commands to jump to first or last page, and to rotate the document in your window.

If you do not see the row of buttons anchored to the top of your PDF browser window, move your cursor over the content in the PDF window and the floating tool bar will become visible.

Image of Adobe Reader Browser Plug-In Floating Tool Bar

Floating Tool Bar buttons from left to right: Download (save to your computer), Print, Previous Page, Next Page, View Page, Zoom Out, Zoom In, Hide Tool Bar.

Appsolute Fun by Joanne Piombino


As a person who only speaks the English language, I found the free Google Translate App very intriguing.  After watching this video I couldn’t wait to give it a try!  There are 57 languages from which to choose, and I decided to translate from English to Spanish.   It was so cool to say a sentence in English and have it repeated in Spanish!  Although it sounded great to me, I decided to check its accuracy with a Spanish speaking faculty member Theresa Zmurkewycz.  I excitedly spoke an English sentence in into my iPhone and played the Spanish translation to Theresa, she responded with a confused look and asked “What is that?” I explained to her what I was doing, and she mentioned that the translation didn’t make sense, so we did some experimenting.  What we discovered was that the app translates only literal meanings when using speech recognition.  This causes problems with the translation because it cannot pick up the context or tense within the language.  Although, we did find that the translation accuracy was more reliable if I typed the sentence into the app instead of speaking it.

Next I decided to check and see if the translation results were the same in reverse, Spanish to English.  When Theresa spoke a sentence into the phone in Spanish, the translation problem remained.  Theresa spoke in Spanish “When should I come to your house?”  The English translation we received was, “Anything when you come into your home quillo.”  We thought we might need another translating tool to explain that one to us! travel

The Google Translate app is free, and it will work better if you remember to type in the words you’d like to translate. When deciding upon the translation tool that’s best for you, keep in mind the issue of Wi-Fi.  Translation tools that require Wi-Fi can limit usability depending upon your location, and roaming charges could apply. If you desire a more accurate gizmo, and don’t mind paying up to $99 for them, check out the following link. 2013 Top Ten Best Translation Software Reviews



Another fun App that might bring out the artsy side of your personality is the Half Tone App.  This app costs 99 cents and it allows you to turn photos into comics/postcards, and it allows text editing within those photos.  The photos can be chosen from those stored on your phone, or you can take a new photo within the Half Tone App and start creating your comic immediately.  Please click on the following link to see a demonstration on how this app works: Half Tone App Demonstration



How to Zip and Unzip Files on the Mac Platform (Part 2)

This post is Part 2 of “How to Zip and Unzip Files.” To view Part 1 click here.

Q. What is a Zip file and why should I use it?

A. Zip is a common file format used for data compression and archiving files. The Zip format was first implemented way back in 1989 and in later years adopted by both Microsoft and Apple for incorporation into their operating systems.

In the early days of the internet, file transfer speeds and storage capacity were only a fraction of our current capabilities. Zipping Word or Excel files could reduce their size by up to 80% and the benefits were obvious. Even today, compressing files helps to dramatically speed transfers and reduce storage demands as well as ensure that files attached to an email message can still be opened successfully at their destination.

Benefits of zipping files:

  1. Collect a number of files into a single, easily managed archive file.
  2. Reduce the size of a file or group of files.
  3. Ensure the integrity of the files attached to an email message.


Q. My Apple computer does not have WinZip. How do I open a “zipped” file?

A. Zip compression is now a built-in feature of the Mac operating system, so the WinZip application is not required to zip or unzip.

To open or unzip a zip archive in Mac OS X Snow Leopard (10.6) and Lion (10.7):

  1. Double-click the zip archive file.
  2. The unzipped file or folder will be placed at the same folder level as the zipped file.

Screenshot of how to open a zip archive on Mac OS X.


To zip a file or folder of files in Mac OS X Snow Leopard (10.6) and Lion (10.7):

  1. Right-click a file or folder of files.
  2. Select “Compress” from the pop-up menu.
  3. The result is a new Zip archive file with the same name as the original file or folder, but with the “.zip” file extension appended to the name.

Screenshot of how to create a new zip archive on Mac OS X.

How to Zip and Unzip on Your Windows 7 Computer (Part 1)

Q. My new SJU computer has the Windows 7 operating system and does not have WinZip. How do I open a “zipped” file?

A. Zip compression is now a built-in feature of the Windows 7 operating system, so the WinZip application is no longer required to zip or unzip.

To open or unzip a zip archive in Windows 7:

  1. Right-click the zip archive file.
  2. Select “Extract All…” from the pop-up menu.
  3. Specify the name and location of the folder for the extracted files.
  4. Click the “Extract” button or press the “Enter” key.
  5. If the “Show extracted files when complete” box is checked, as in the screenshot below, a new folder window will be opened to display the unzipped files.

Screenshot of extracting files from a zip archive in Windows 7


To zip a file or folder of files Windows 7:

  1. Right-click a file or folder of files.
  2. Select “Send to” from the pop-up menu.
  3. Then select “Compressed (zipped) folder” from the additional pop-up menu.
  4. The result is a new Zip archive file with the same name as the original file or folder, but with the “.zip” file extension appended to the name.

Screenshot of creating a new zip archive in Windows 7.


In Part 2 we’ll review the steps to zip and unzip on the Mac platform and talk a bit more about what exactly a “zipped” file is and its importance in computing more efficiently.

iPad and iPhone Tips — Part 2

Welcome to another installment in our series of iPad and iPhone Tips. Previously we discussed rearranging your Home screen and tricks for text entry. Then we prompted you to view Apple’s iPad and iPhone User Guides at their website. By now we hope you’ve enjoyed reading those manuals cover to cover!

In the event that you haven’t gotten to those manuals quite yet, here are some more tips and tricks you may not have known about!

The Side Switch — Lock Your Screen Orientation or Mute Your Soundipadsideswitch

Q. What is that little sliding button above the volume controls on the right side of the iPad?

A. The Side Switch can either lock screen rotation at the present orientation or mute the iPad speaker.

  1. Visit Settings/ General/ “Use Side Switch to:” to specify which behavior you prefer.

iPhone owners have their own similar switch on the left side — the Ring/Silent switch — that will silence incoming call and alert sounds while still allowing sound from clock alarms, music and most games. This setting is perfect for using your iPhone as a travel alarm clock!

Multitasking Bar — Your Recently Used Apps!

Q. What is the Multitasking Bar?ipadhomebutton

A. The Multitasking Bar appears in place of your Dock and shows your most recently used apps.

  1. Double-tap the Home button to display your multitasking bar, which shows your most recently used apps.
  2. Tap an app here to open it or flick to see more of your recently used apps.
  3. To remove an app from your multitasking bar, touch and hold the app icon until it begins to jiggle, then tap the red and white “delete” symbol.
  4. Tap the Home button to display your normal Dock.

For More Information…

Visit Apple’s website for complete support and reference information, including links to PDF versions of all iPhone and iPad user guides:

Apple iPhone Support – Get Started

Apple iPhone Manuals

Apple iPad Support – Get Started

Apple iPad Manuals

iPad and iPhone Tips — Part 1

ipadandiphoneMany Apple iPad and iPhone owners have jumped head first into using their shiny new devices without the need for a lot of instruction or reference material. We can attribute that to the intuitive ease of use of Apple’s latest version of iOS 5.1 — or, more likely, the fact that scarcely any documentation or a user manual is provided with either device! To help fill the gaps in users’ knowledge of their devices, here are some of our best iPad and iPhone tips and tricks in a friendly question and answer format.

Customize Your Home Screen and Dock

Q. Why are my app icons jiggling or bouncing? ipadhomescreenedit

A. Touching and holding an app icon until it jiggles will allow you to customize the appearance of your Home screen and Dock.

  1. Touch and hold any app icon until it jiggles.
  2. Rearrange apps by dragging their icons around.
  3. Move an icon to another screen by dragging it to the right edge until a new screen appears. You can have up to 11 Home screens!
  4. Drag an app to the Dock or drag an app from the Dock to your Home screen.
  5. You can also delete an app you’ve installed by clicking the “X” on the corner of the icon — but be warned that deleting an app from your device also deletes the documents and data created by that app!
  6. Press the Home button to exit out of editing mode and return to your Home screen.

Q. Why did my app end up in a new folder when I was arranging the app icons?

A. While you are customizing your Home screen, you can create folders by dragging an app icon directly on to another app.

  1. Drag an app icon directly on to another app to create a new folder containing both apps. The OS will suggest a folder name that you can tap to edit. Folders can hold up to 20 icons!
  2. Drag apps out of folders to the Home screen. When only one app is left in the folder, the folder disappears, leaving the app on the Home screen.

Apple iPhone text entry on-screen keyboard Text Entry Tricks

Q. Do you hate having to take the extra step to view the numbers and symbols keyboard in order to enter a period “.” when typing?

A. Here’s how to easily type a period followed by a space.

  1. Quickly double-tap the space bar to produce a period-space “. “
  2. This trick is controlled in Settings/ General/ Keyboard/ “.” Shortcut — and can be disabled if you prefer double-tapping the space bar to produce a double-space.

Q. How do you copy and paste?

A. There are a couple of ways to copy and paste depending on the context.

Select your text:ipadmagnifyingglass

  1. Touch and hold near the text you wish to copy to bring up the magnifying glass, then drag to position the insertion point.
  2. Tap the insertion point to bring up the selection buttons.
  3. Tap Select to select the adjacent word, or tap Select All to select all text.
  4. A short cut for editable documents is to double-tap a word to select it, but in a read-only document such as a web page, you’ll need to touch and hold to select.
  5. Drag the grab points to select more or less text.
  6. Tap Cut or Copy from the selection buttons.

To paste your selection:

  1. Tap to position the insertion point in your text.
  2. Tap the insertion point to bring up the selection buttons.
  3. Tap Paste.

To undo your cut or paste action:

  1. Shake your iPad or iPhone
  2. Tap the Undo button.

Q. How do you TYPE IN ALL CAPS? ipadshiftlock

A. Double-tap the shift key to enable caps lock.

  1. The shift key will turn from gray to blue when locked.
  2. Tap the shift key again to return to normal case.

While your visiting the Keyboard Settings in the tip above, you should definitely set up your own personalized Text Shortcuts. For example, Apple preset “omw” to suggest “On my way!”

  1. Tap Settings/ General/ Keyboard/ and look for the very last item in the settings panel.
  2. Tap Add New Shortcut…
  3. Enter your own commonly used Phrase.
  4. Enter the Shortcut that will suggest your phrase.
  5. Tap Save.

For More Information…

Visit Apple’s website for complete support and reference information, including links to PDF versions of all iPhone and iPad user guides:

Apple iPhone Support – Get Started

Apple iPhone Manuals

Apple iPad Support – Get Started

Apple iPad Manuals



TechSmith, the company behind tools like SnagIt and Camtasia, has released a free iPad app called ScreenChomp that lets you create screencasts with audio narration on the go. This recordable whiteboard app is just the canvas you need to jot your ideas down, demonstrate an idea or concept, or mark up a PDF with audio narration and share it with students and the world.

A user also has the ability to upload a photo or PDF into a background and then draw all over the image/screen. You draw freehand on the iPad’s touch screen. The app offers 12 colored pens to choose from, and as you doodle, your voice gets recorded in sync with the drawing. Once you have created your video, you are cued to send your video to where you can email the link to students or friends, or post it to a blog or webpage.

Just – Record It. Sketch It. Share It. – to create a sharable, replay-able video that tells your story clearly.

  1. Touch RECORD to capture your touch interactions and audio instructions on a plain background, or an image from your iPad camera roll.
  2. SKETCH out your ideas and talk the viewer through the “how” and “why” of it all.
  3. Stop and SHARE your video snack to to generate a simple web link you can paste anywhere – or – post it to Facebook with one-click!

One of the great features in ScreenChomp is that you can record your project, then share it to the ScreenChomp service, and then download the MP4 file to your Mac or PC. It is easy to import the MP4 file into Camtasia for Mac or Camtasia Studio (PC) and edit further by adding annotations, zooms, and more to enhance the video.

Here is a screencast showing this process using ScreenChomp and Camtasia for Mac:

Bottom Line:

ScreenChomp is a simple drawing application with one hugely complex feature–recording. The simplicity of this app combined with its feature set is awesome. Educators will find this app very useful for sharing ideas and commenting on submitted work. This free app will take you as far as your imagination and resourcefulness will lead you.

Protecting Your Computer Against Attacks

More and more our productivity in the workplace is dependent on our ability to quickly send and receive email messages and view web pages. This continuous connection to the outside world comes with a cost. We are exposed to an onslaught of malicious software and computer security threats in the form of fake web pages, banner ads, scam emails and deceptive documents.

To combat the ever-evolving methods of attack, software publishers and computer manufacturers are continuously updating and refining their products. To help in the fight to protect your computer, it is critical to do your part by keeping all your software tools completely up to date.

Update Adobe Flash Player to the latest available version:

Update Java to the latest available version:

For Windows computer users:

  1. Install Microsoft updates on a weekly basis
  2. Microsoft or Start Menu> Programs> Microsoft Update

For Mac OS computer users:

  1. Install Apple software updates on a weekly basis
  2. Apple menu> Software updates…
  3. Install all available updates, and then check for available updates again until no further updates are available

Install Microsoft Office for Mac updates:

  1. Launch Word, Excel or PowerPoint for Mac
  2. Pull down the Help menu and select Check for Updates
  3. Install all available updates, and then check for available updates again until no further updates are available

Useful iPad Apps by Duane Glover

What are iPad apps?
Apps are also known as application software or an “app”. They are computer software designed to help the user to perform a specific task. iPad apps are software specifically designed to take advantage of the technology built into the iPad that includes such application as word processing software (Pages), spreadsheet software (Numbers), and presentation software (Keynote).

The iPad comes with several useful apps preloaded onto the device. Built in apps include Face Time, Photo Booth, Mail, Safari, iBooks, Videos, Photos, Find My iPad, iPod, iTunes, App Store, Maps, You Tube, GameCenter, Notes, Calendar, Contacts and Camera.

The iPad launched in April 2010 with over 3000 applications designed for the iPad. By December 2010, just eight months after the release of the iPad, over 50,000 apps were available for the device. As of July 2011, 16 months after the iPad launched, there are over 100,000 apps available at the App Store designed specifically for the device.

Popular Paid iPad Apps Popular Free iPad Apps
Pages – $9.99 Dropbox
Numbers – $9.99 Flipboard
Keynote – $9.99 Dragon Dictation
iAnnotate – $9.99 Evernote


The iPad can be an extremely useful tool to enhance teaching and learning. Personally my iPad is the tool of choice for most of my computing task. Before the iPad, I would use multiple tools to complete a single task. I now can complete multiple tasks with one tool – my iPad and its associated apps. This 21st Century tool has dramatically changed the way I do things. It has helped me to be more organized and almost paper free. I find it engaging on the professional and personal level. However, I must remind you that it is only a tool and needs to be used correctly in order for it to be useful. I liken the iPad to the invention of the power lawn mower, which made my lawn maintenance more efficient just as my iPad has made my computing task more efficient. But, when all is said and done, I still have to mow the lawn.

Using Safari for Zimbra Web Mail — Reply Gets a Blank Message Window

Several Mac users have reported an intermittent and infuriating problem with Apple’s Safari web browser when replying to messages in Zimbra web mail. Clicking Reply often results in a blank message window. Clicking in the message window does not get a text insertion cursor. However, closing the message window and trying to reply again usually works as expected. No amount of troubleshooting, short of using a different web browser, relieves the problem.

The Zimbra developers forum acknowledges that a lot of people see this problem when accessing the current version of Zimbra with the current version of Safari. Thankfully, you will not need to migrate all your bookmarks to Firefox or Chrome because there is a convenient workaround.

  1. After logging in to view your Zimbra web mail, click Preferences in the light gray tool bar.
  2. Click the Composing tab.
  3. In the Compose: section, select the check box for “Always compose in a new window.
  4. Click the Save button on the left side.