CSA and SSP Registration Processes Made Easier with Technology

The previously tedious and painstaking processes involved in administering and registering users for events such as the Celebration of Student Achievement and programs like the Summer Scholars Program (see descriptions of CSA and SSP below) have now been made easier with the use of “machform” to collect registration data and “Marketplace” to collect payment.  If you are interested in using these technologies to streamline the administration and registration processes of your event/program, please contact Anne Szewczyk to get started.

CSA 2010
During the Spring, SJU celebrates student achievements in a variety of ways.  Each year, the CSA event continues to grow. CSA ‘Celebration of Student Achievement’ was held on 15 April 2010. The University honored 129 of its best students from both College of Arts and Sciences and Haub School of Business. The Poster Session showcased the exemplary academic work of these students in 77 projects, representing 20 departments.

Not only were the presentations available, but an  abstract of each student’s work was included in the CSA 2010 booklet, which was distributed that day.  Many of these projects began as summer research, independent study projects, honor theses, service-learning papers as well as course projects. Fr.Lannon and the University community came out and showed their support and the students were eager to converse about their projects.

SSP 2010
May 24, 2010 begins the kickoff for SJU Summer Scholars Program. This marks the sixth year in which the Summer Scholars Program has been open to students and faculty in all areas of the university, and the second year in which students from Lincoln University will also participate.  Over 100 applications were received in a process that began in late Fall 2009.  After careful review of all the proposals submitted, 92 SJU students and 3 Lincoln University students were accepted into the 10 week program, representing 25 departments, 20 CAS / 5 HSB. Students will engage in creative scholarly work and independent research projects with their faculty mentors.  This year, 62 mentors are participating in the Summer Scholars Program. Throughout the summer, activities are also planned for the students and mentors. As the program is completed in early August, each student is required to submit a one page abstract on their summer research findings.  The culmination of the Summer Scholars Program will take place in late November when the students are honored at the Summer Scholars Dinner.

Preventing Laptop Theft

Excerpts taken from:
http://www.symantec.com/connect/articles/laptop-security-part-one-preventing-laptop-theft

Laptops have become a valuable part of the computing arsenal. They allow users powerful mobile computers with the same capacity and software of many desktops. They also allow connectivity, even outside the office, thus freeing people to take their workplace with them. This is extremely valuable for employees who must travel frequently while remaining in continual communication with their offices. Unfortunately, the mobility, technology and information that make laptops so useful to employees and organizations also makes them valuable prizes for thieves.

It is very important to prevent laptop theft because while the software and hardware that makes up a laptop can be replaced at a limited cost, the information that may be lost when a laptop is stolen may be invaluable or irreplaceable.

There are many things one can do to prevent laptop theft.  Some low-tech solutions include using security tables and laptop safes.  Some high-tech solutions include motion sensors and alarms.  Even more effective than some of these low-tech and high-tech solutions is simply using common sense.

  1. Keep the Laptop Out of Sight – If thieves can’t see a laptop, they can’t steal a laptop. If you need to leave your laptop in the car, place it in the trunk so it is out of sight.
  2. Choose an Inconspicuous Carrying Case – Thieves will assume that any bag contains something valuable, so is best to keep all bags out of sight.
  3. Keep the Laptop Close at Hand – Don’t start leaving your bag “just for a minute” because it may sprout legs and disappear. If possible, remain in physical contact with it at all times.

Classroom Technology Instructional Videos

Are you unfamiliar with the technology in your assigned room and would like a demonstration, but simply can’t find the time to visit the classroom until your first day of class?

If you have been assigned a classroom in Post Hall, you’re in luck. As of right now, instructional videos demonstrating the technology in the Post Hall classrooms are now available online at http://www.sju.edu/int/academics/cas/resources/castech/posthall.html#classroomtechnologyinstructionalvideos

Technology Workshop for the Humanities

This year’s Technology Workshop, titled “Creative Explorations: Digital Technology and the Humanities” showed both faculty and students how certain websites can provide learners with the tools to become active explorers rather than passive tourists.  Dr. Ann Raia, Dr. Barbara McManus, and Dr. Aimée Knight demonstrated uniquely organized, media-rich websites that will allow the eager learner to gain an in-depth understanding of a desired topic.  These websites can be used as either a basis for a course or as merely a supplement.  The presentations were followed by round table discussions.

http://www.sju.edu/int/academics/cas/resources/techworkshop/index.html

Those who attended the workshop thought the workshop was a success as it inspired faculty to enhance the content of their teaching with technology.  Faculty who attended the workshop were also fired up with the ideas discussed at the workshop.

  • The round table discussions can be summarized as follows:
    • The workshop came at a critical time in our planning since we are at the start of planning our new GEP.
    • Dr. Knight’s Aesthetic Literacy Toolbox can be conducive to many disciplines at different levels of study.
    • Merlot- a multimedia resource, which can be used to build a site.  Merlot’s URL is:
    • http://www.merlot.org/merlot/index.htm
    • David Lees and Al Labonis invited attendees to use the support of ITDL.
    • One of the faculty suggested that a grant be set up to allow faculty to develop courses using technology presented at the workshop.

Excel and PowerPoint Training for CAS Administrative Assistants

On March 17, Ben Jezierski, Training Coordinator of Information Technology, conducted a workshop for CAS administrative assistants entitled “Creating Charts with Microsoft Excel” for Mac Users. On March 24 and 25, Ben conducted a two-session workshop entitled “ Introduction to PowerPoint.” These sessions were the most recent offerings in the CAS Administrative Assistants’ Professional Enrichment Series.

In the Excel chart workshop, the four most commonly used charts were covered: pie, bar, column, and line charts. After a discussion of two important preliminary tasks–arranging data correctly in a spreadsheet and selecting the most appropriate kind of chart to display the data– participants gained hands-on experience in creating charts and graphs and formatting them to clearly present information.

In the PowerPoint workshops, users learned:

  • Getting started with PowerPoint
  • Creating a presentation
  • Formatting text on slides
  • Adding graphical objects to a presentation
  • Modifying Objects
  • Adding tables to a presentation
  • Inserting charts to a presentation
  • Preparing to deliver a presentation

Handouts from the workshop are available on the CAS Administrative Assistants’ Blackboard site on MySJU. One of the attendees commented, “Ben was informative, helpful and explained the topics in a clear, concise manner. I felt it was very beneficial and practical.”

This is the final technology workshop for administrative assistants for this academic year. Planning is now underway for next year’s series. Topic suggestions from our administrative assistants are welcome and should be directed to Lorraine Hannon.

2010 Faculty Annual Report Now Online

Now that faculty have completed the annual report process for calendar year 2009, please know that the 2010 Faculty Annual Report is now available for you to use. We hope that you will find it convenient to be able to add data to your 2010 report as your activities–presentations, publications, etc.– are completed rather than waiting until the end of the year to provide this information.

The deadline for submission for the 2010 faculty annual report is Tuesday, February 15, 2011.
You can access the faculty annual report by:

  1. Login to MySJU.
  2. Click School Services/Faculty and Advisor.
  3. Click Faculty Annual Reports (the last item on the list).
  4. Click 2010 to start filling out the 2010 faculty annual report.

We are happy to report that 156 tenured and tenure track faculty in the College of Arts & Sciences (about 84%) successfully submitted their annual report online this year. We will use the feedback received from faculty to make version 3 even better.

Resolving abnormal issues in Mac Microsoft Office applications

Like most things computer-related, pressing the “reset button” for a Microsoft Office application resolves most issues. Follow the directions below to “reset” your Microsoft Office application.

  1. Quit all Microsoft Office applications
  2. Browse to //Macintosh HD/Users//Library/Preferences/
  3. Here you will find the following files:
    • com.microsoft.Excel.plist
    • com.microsoft.PowerPoint.plist
    • com.microsoft.Word.plist
  4. Trash the respective file for the Office application for which you are having problems.
  5. Launch the problematic Office application to see if the problem has been resolved.
  6. If the problem was not resolved, quit all Office applications again, look for the same file listed in Step 3 above inside the
    //Macintosh HD/Users//Library/Preferences/Microsoft/
    folder, and trash it
  7. Launch the problematic Office application to see if the problem has been resolved.

Note: The file(s) that you Trashed will automatically be recreated and set to the default values.

Sharpening Skills on Snap-It

On January 28, Amanda Sciarra, Assistant Director of Information Systems, conducted a workshop entitled “SNAP-IT: A Web Based Report Writer.” Two program directors and seven administrative assistants in the College of Arts & Sciences participated. This workshop is part of the CAS Administrative Assistants’ Professional Enrichment Series.

Snap-It is an ad hoc, web-based report writer and easy to use tool to access and download information from Banner. It is accessible from any computer connected to the Internet. With Snap-It, one can:

  • Generate reports to the computer screen
  • Download formatted text files
  • Create personalized, targeted Email messages

Both program directors and administrative assistants will find Snap-It useful in compiling current information on departmental majors and minors, preparing customized lists using specific criteria such as grade-point average, and creating student e-mail groups.

Lecture Capture

For hundreds of years, students have practiced lecture capture through the process of taking notes. Lecture capture has since evolved, first with audio cassettes, then television, and now through web streaming with rich media. This latest lecture capture technology is available at Saint Joseph’s University. Our technology can automatically capture both you and your computer screen and then make it available over the web as streaming video. The best part of the technology is that it is all “automatic”; you, the faculty member, simply have to lecture like your normally would. About an hour after your lecture, you will be emailed a link to the streaming video that you can then post to your Blackboard page or send out to your students via email. Give your students another opportunity to learn by contacting ITDL at x1770 to schedule the capture of your lecture today.

Visit from Girard College Middle School World Language Department

On Monday, January 12th, three members of the Girard College Middle School World Language Department and the school’s Director of Technology visited the Foreign Languages and Literatures department on campus. Girard College is in the process of assessing their technological needs and exploring various options. They are interested in creating a Language Laboratory and implementing the SANAKO system that we currently use in our language courses. Department Chair, Dr. Robert Daniel and Language Laboratory Coordinator, Lindsay Dragon met with the visitors to provide information on using the system in the classroom and the university’s positive experience with SANAKO. In addition, Dr. Daniel and Miss Dragon showed the middle school faculty the Foreign Languages Writing Center, located in Bellarmine 329. This 25 Macintosh computer lab has Atajo 4.0, Spanish-English Dictionary software and Système-D, French-English Dictionary software installed on both its Windows and Mac OS X platforms. Although the middle school may not have the budgetary funding to procure all of the technological resources that we have on campus, the guests were pleased with their visit and found the information immensely helpful.

The Foreign Languages and Literatures Department plans to continue maintaining the relationship with the Girard College Middle School. The middle school has invited Saint Joseph’s students, majoring in French, to visit and to speak to their 8th grade students to explain why they have chosen to major in this field and the importance of learning another language in today’s global economy.