• Please see the Academic Calendar for withdrawal deadlines.
• Prior to submitting an online course withdrawal request, you are required to consult with your advisor and obtain their approval to withdraw.
• Submit the online Course Withdrawal Form. Attach your advisor's email approval to the form.  Note:  The email you upload must include a clear statement from your advisor that the withdrawal is approved. For example, “I support your request to withdraw from XXX course.”  Any withdrawal forms that do not have clear approval attached will not be processed.
• Please notify your professor that you have withdrawn form the course.
• You will receive an email receipt confirming your withdrawal.  Please retain this email for your records.
• Forms will be forwarded to the Registrar's Office for processing.  Please check your registration history in the Nest for updates to your course registration.
• If you have questions, please contact your Advising Center.

• This Extraordinary Withdrawal Form may not be initiated later than the last class meeting of the Semester, and starts after the last scheduled regular Withdrawal Date.
• Withdrawals after the regular withdrawal date must be approved by your Instructor and by the Associate Dean.
• The (W) will be granted only for extraordinary and unusual reasons. Documentation of the extraordinary circumstances is required (e.g.medical documentation, employer note, etc.).
• Prior to submitting an online extraordinary withdrawal request, you are required to consult with your instructor and obtain their approval to withdraw.
• Submit the online Extraordinary Course Withdrawal Form. Attach your instructor's email approval to the form.  Note:  The email you upload must include a clear statement from your instructor that the withdrawal is approved. For example, “I support your request to withdraw from XXX course.”  Any withdrawal forms that do not have clear approval attached will not be considered.
• Please submit medical documentation directly to Dr. Christine Mecke (cmecke@sju.edu or sds@sju.edu).  Other forms of documentation may be submitted directly with the online form.
• You will receive an email receipt confirming the Associate Dean's decision.  Please retain this email for your records.
• If approved, the forms will be forwarded to the Registrar's Office for processing.  Please check your registration history in the Nest for updates to your course registration.
• If you have questions, please contact your Advising Center.

Pass/No Penalty Form

Please see the University Catalog for information on the Pass/No Penalty Grade Option.

For Fall 2020-Spring 2021

• Prior to submitting an online course overload request, you are required to consult with your advisor and obtain their approval.
• Submit the online Course Overload Form. Attach your advisor's email approval to the form. Any forms submitted without clear advisor approval will be automatically rejected.
• Your request will be routed to the appropriate Associate Dean for review. You will be notified of the Associate Dean's decision via email.  Please retain this email for your records.
• If approved, your Advising Center will increase your credit limit so that you may register for an additional course.
• It is the student's responsibility to register for the additional overload course through the Nest.
• Please note that permission to do a course overload requires a superior academic record; exceptions may be made at the discretion of the Dean’s Office.
• If you have questions, please contact your Advising Center.

Note to Honors Program students and those who are submitting an honors thesis proposal:
If you are an Honors Program student submitting a thesis proposal or requesting for a capstone independent study/course upgrade, please use the Honors Thesis and Capstone Course Form to submit your request.   Non-honors Program students who are submitting a thesis proposal should also use the Honors Thesis and Capstone Course Form to submit their request.

All others:

• Independent Study Request Form
• Please discuss your Independent Study Request with your Faculty Mentor and Department Chair.  Obtain their approval in writing (via email).
• Finalize the course syllabus with your Faculty Mentor.  Please note that a course syllabus must accompany the application.
• Submit your application, approvals, and course syllabus via the online form linked above. Any form submitted without a syllabus and/or without Faculty Mentor and Chair approval will be automatically rejected.
• The Associate Dean will review the request.  You will be notified of the Associate Dean's decision via email. Please retain this email for your records.
• If approved, the form will be forwarded to the Registrar's Office for processing.  The Independent Study course will be added to your schedule.
• If you have any questions about this process, please contact your Advising Center.

• Honors Thesis and Capstone Course Form
• Use this form to request approval for:
  • Your Honors Thesis Proposal (for both Honors Program and non-Honors Program students)
  • Honors Capstone Independent Study
  • Honors Capstone Course Upgrade
• Please discuss your Honors Thesis Proposal or Capstone Independent Study, or Capstone Course Upgrade request with your faculty mentor.  Obtain your faculty Mentor's  approval in writing (via email).  If requesting a Capstone Course Upgrade, please also obtain written approval from the course instructor.
• Finalize the thesis proposal or course syllabus with your Faculty Mentor.  Please note that a course syllabus or honors thesis proposal must accompany the application.
• Submit your application and approvals via the online form linked above. Any form submitted without required documentation and/or without required approvals will be rejected automatically.
• The Department Chair, Honors Program, and Associate Dean will review the request.  You will be notified of their decision via email.
• If approved, the form will be forwarded to the Registrar's Office for processing.  The course will be added to your schedule.
• If you have any questions about this process, please contact Dr. David Sorensen, Associate Director for the Honors Program or Laura Meade.

The deadline to submit an application to be a fully-remote student was Wednesday March 24, 2021.

This is the link to the Extraordinary Request Form 

Important Notes - please read before completing the form:

If you have an extraordinary circumstance, you may request an exception using this form. Only requests related to documented medical/mental health concerns, disability or extraordinary circumstances will be considered.

This form is for those who are requesting to complete ALL of their courses remotely for the fall 2021 Semester.

If your request to to be fully remote is related to medical/mental health concerns or disability, you must complete this form AND submit Medical documentation to the Office of Student Disability Services directly (sds@sju.edu). If you have questions about the process, please contact Dr. Chris Mecke (cmecke@sju.edu) or Pat Gregg (pgregg@sju.edu).

For Non-Medical requests, there is the opportunity to upload documentation through this form. Please note that non-medical requests will not be reviewed until June 1. This is the date when all provisionally approved fully-remote applications will be re-evaluated.

Please note that all approvals for fully remote granted at this time are provisional, pending the release of updated public health guidelines for in-person instruction in higher education for fall. These guidelines will influence classroom space planning and may result in modifications to the fall schedule. All provisionally-approved applications will be re-evaluated on June 1, 2021. At that time, students will be notified of changes for fall 2021 and may need to make adjustments to their fall plan based on the revised class schedule.