Major and Minor Forms
- Submit your online Primary Major Request Form.
- Advisor approval is not required, but you are encouraged to discuss your decision with your advisor prior to submitting your request.
- Your form will be forwarded to the Chair of your intended new major. The Chair may request a meeting with you (phone or zoom) to discuss the major requirements and your interest in the major.
- You will receive an email receipt confirming that the major declaration/change was approved. Please retain this email for your records.
- Forms will be forwarded to the Registrar's Office for processing.
- Please check your Student Profile in the Nest for updates to your curriculum.
- Please note that this process may take up to two weeks to complete.
- If you have questions, please contact your Advising Center.
- Submit your online Secondary Major Request.
- Advisor approval is not required, but you are encouraged to discuss your decision with your advisor prior to submitting your request to ensure that you have sufficient elective space in your curriculum to accommodate requirements for the secondary major
- Your request will be forwarded to the Chair of your intended secondary major. The Chair may request a meeting with you (phone or zoom) to discuss the major requirements and your interest in the major.
- You will receive an email receipt confirming that the secondary major declaration was approved. Please retain this email for your records.
- Forms will be forwarded to the Registrar's Office for processing.
- Please check your Student Profile in the Nest for updates to your curriculum.
- Please note that this process may take up to two weeks to complete.
- If you have questions, please contact your Advising Center.
- Submit your online Minor/Certificate Declaration Form.
- Advisor approval is not required, but you are encouraged to discuss your decision with your advisor prior to submitting your request.
- Your request will be forwarded to the Chair/Program Director of your intended minor/certificate program. The Chair/Program Director may request a meeting with you (phone or zoom) to discuss the major requirements and your interest in the minor.
- You will receive an email receipt confirming that the minor/certificate declaration was approved. Please retain this email for your records.
- Forms will be forwarded to the Registrar's Office for processing.
- Please check your Student Profile in the Nest for updates to your curriculum.
- Please note that this process may take up to two weeks to complete.
- If you have questions, please contact your Advising Center.
- No approval is required to drop a secondary major or a minor, but you are encouraged to discuss this decision with your advisor.
- Submit the request directly to the Registrar's office via this online form.
Registration Related Forms
- Please see the Academic Calendar for withdrawal deadlines.
- Prior to submitting an online course withdrawal request, you are required to consult with your advisor and obtain their approval to withdraw.
- Submit the online Course Withdrawal Form. Attach your advisor's email approval to the form. Note: The email you upload must include a clear statement from your advisor that the withdrawal is approved. For example, “I support your request to withdraw from XXX course.” Any withdrawal forms that do not have clear approval attached will not be processed.
- Please notify your professor that you have withdrawn form the course.
- You will receive an email receipt confirming your withdrawal. Please retain this email for your records.
- Forms will be forwarded to the Registrar's Office for processing. Please check your registration history in the Nest for updates to your course registration.
- If you have questions, please contact your Advising Center.
- This Extraordinary Withdrawal Form may not be initiated later than the last class meeting of the Semester, and starts after the last scheduled regular Withdrawal Date.
- Withdrawals after the regular withdrawal date must be approved by your Instructor and by the Associate Dean.
- The (W) will be granted only for extraordinary and unusual reasons. Documentation of the extraordinary circumstances is required (e.g.medical documentation, employer note, etc.).
- Prior to submitting an online extraordinary withdrawal request, you are required to consult with your instructor and obtain their approval to withdraw.
- Submit the online Extraordinary Course Withdrawal Form. Attach your instructor's email approval to the form. Note: The email you upload must include a clear statement from your instructor that the withdrawal is approved. For example, “I support your request to withdraw from XXX course.” Any withdrawal forms that do not have clear approval attached will not be considered.
- Please submit medical documentation directly to Dr. Christine Mecke (cmecke@sju.edu or sds@sju.edu). Other forms of documentation may be submitted directly with the online form.
- You will receive an email receipt confirming the Associate Dean's decision. Please retain this email for your records.
- If approved, the forms will be forwarded to the Registrar's Office for processing. Please check your registration history in the Nest for updates to your course registration.
- If you have questions, please contact your Advising Center.
Please see the University Catalog for information on the Pass/No Penalty Grade Option.
Requests must be submitted at least two weeks prior to the start date for the class. A syllabus of the course you are requesting is required.
If this course is approved, you must meet with your Faculty Advisor to confirm how this course will apply toward your degree. Course approval does not guarantee that it will meet degree requirements. Department Chair approval also is required if you intend for the course to meet a major or minor requirement.
Please Note: Courses elsewhere that are a part of the GEP or Major course requirements must be taken at SJU unless the course is not being offered that term and is necessary for a student to maintain normal academic progress or the proper sequence of courses in his or her major field of study
- Submit your request using this online form.
- Upload the course syllabus through the online form.
You may request to take up to two courses in a given semester. Approval may take up to two weeks to complete. You will be notified via email regarding the outcome.
For Fall 2020-Spring 2021
- Prior to submitting an online course overload request, you are required to consult with your advisor and obtain their approval.
- Submit the online Course Overload Form. Attach your advisor's email approval to the form. Any forms submitted without clear advisor approval will be automatically rejected.
- Your request will be routed to the appropriate Associate Dean for review. You will be notified of the Associate Dean's decision via email. Please retain this email for your records.
- If approved, your Advising Center will increase your credit limit so that you may register for an additional course.
- It is the student's responsibility to register for the additional overload course through the Nest.
- Please note that permission to do a course overload requires a superior academic record; exceptions may be made at the discretion of the Dean’s Office.
- If you have questions, please contact your Advising Center.
Note to Honors Program students and those who are submitting an honors thesis proposal:
If you are an Honors Program student submitting a thesis proposal or requesting for a capstone independent study/course upgrade, please use the Honors Thesis and Capstone Course Form to submit your request. Non-honors Program students who are submitting a thesis proposal should also use the Honors Thesis and Capstone Course Form to submit their request.
All others:
- Independent Study Request Form
- Please discuss your Independent Study Request with your Faculty Mentor and Department Chair. Obtain their approval in writing (via email).
- Finalize the course syllabus with your Faculty Mentor. Please note that a course syllabus must accompany the application.
- Submit your application, approvals, and course syllabus via the online form linked above. Any form submitted without a syllabus and/or without Faculty Mentor and Chair approval will be automatically rejected.
- The Associate Dean will review the request. You will be notified of the Associate Dean's decision via email. Please retain this email for your records.
- If approved, the form will be forwarded to the Registrar's Office for processing. The Independent Study course will be added to your schedule.
- If you have any questions about this process, please contact your Advising Center.
- Honors Thesis and Capstone Course Form
- Use this form to request approval for:
- Your Honors Thesis Proposal (for both Honors Program and non-Honors Program students)
- Honors Capstone Independent Study
- Honors Capstone Course Upgrade
- Please discuss your Honors Thesis Proposal or Capstone Independent Study, or Capstone Course Upgrade request with your faculty mentor. Obtain your faculty Mentor's approval in writing (via email). If requesting a Capstone Course Upgrade, please also obtain written approval from the course instructor.
- Finalize the thesis proposal or course syllabus with your Faculty Mentor. Please note that a course syllabus or honors thesis proposal must accompany the application.
- Submit your application and approvals via the online form linked above. Any form submitted without required documentation and/or without required approvals will be rejected automatically.
- The Department Chair, Honors Program, and Associate Dean will review the request. You will be notified of their decision via email.
- If approved, the form will be forwarded to the Registrar's Office for processing. The course will be added to your schedule.
- If you have any questions about this process, please contact Dr. David Sorensen, Associate Director for the Honors Program or Laura Meade.
Forms Related to Leave, Withdrawal and Return to the University
Please see this site for more information on the process to apply for a Temporary Separation from the university, as well as the process to request a return.
Please see this site for more information on the process to request a return following a temporary separation (medical or non-medical).
Undergraduate and graduate students who return following an absence of at least one calendar year may request academic forgiveness. See the University Catalog for the Policy on Academic Forgiveness.
Begin the process by submitting an Application for Academic Forgiveness. Initial review of your Application for Academic Forgiveness will be completed by the Associate Dean for your College. After this, you will be required to meet with the Department Chair for your major or your Program Director to develop an Academic Plan for completing all requirements for your degree. Final approval of your application will not be granted until all of these steps are completed.
Applications must be completed at least 4 weeks before your planned registration date. However, approval of return does not guarantee seats in desired classes.