(Switch to Obtaining Copyright Permissions for Online Materials used in the Virtual Classroom)

Step 1: Create a List

Create a list of all the materials you would like to use in your course.  This includes journal articles, book chapters, publisher materials, multi-media, and any links to third party websites. This list should be simply done by pulling these items from your course syllabus.

Determine how you will be sharing the materials with your students.

  • Classroom handout
  • Electronically in your Blackboard course space
  • Print course pack (University Press)
  • Print reserve (Drexel Library)
  • E-reserve

Step 2: Determine if the item is Copyright Protected

If the item is copyrighted, there are two places you want to look first to see if you can use it without first seeking written permissions from the copyright holder:

  • Copyright Clearance Center (CCC) (www.copyright.com): do a quick search to see if the item is in the database, and what permissions the University has acquired for this item under our Academic License.
  • Library Databases: Discover! Check to see if the item is available through a library database; if it is available, check to see what permissions we have with that particular library database – can we provide a pdf? A permalink? Create an e-reserve? For specific questions regarding licenses/permission with regard to library databases, contact Stephanie Riley, Library Instruction and Outreach Specialist (sriley@sju.edu).

Step 3: Consider Alternate Methods of Delivery

If the item is copyrighted, and use is restricted and not available through our CCC Academic License or through the library’s databases, determine if there is another way to provide this material to your students or suitable alternatives for the content covered in those materials.

Step 4: Obtain Copyright Permissions

Sometimes, you will need to contact the copyright holder. Typically, the copyright holder of a book/journal is the publisher. Visiting the website of the publisher, and finding the Permissions Department contact information is the simplest way to determine how to get permissions to use the materials.

For specific questions regarding contacting copyright holders, contact Mary Ann McMenamin (mstrecke@sju.edu), Academic Compliance Officer, ATDL.

Step 5: Document Obtained Permissions

Once you’ve gone through your entire list, make notes on the permissions you have obtained for each item. Keep this document with your course files, either within the course space in Blackboard or in a file folder. This document will be very useful when it comes time to teach the course in a subsequent semester.

Copyright Flowchart (click to download)